Radioactive waste is produced in all phases of the nuclear fuel cycle and from the use of radioactive materials in industrial, medical, defence and research applications. After creation and use, many countries have a policy of interim storage, followed by permanent disposal underground in engineered repositories located in suitable geological formations. Significant quantities of data and information are generated throughout this lifecycle with many countries now exploring the concept of a digital safety case.

The operational period of nuclear generation facilities often covers several decades, while disposal facilities are designed to operate for even longer. This raises significant challenges as these timeframes span multiple generations of workers and are likely to see many changes in policy and technology. It is crucial to maintain well-structured records of the waste, its packaging and processing, together with appropriate knowledge and skills within society to ensure informed decisions can be made to manage the waste hazard effectively until its disposal. Moreover, even after disposal, there is now a consensus on the importance of adopting strategies to preserve awareness of waste and disposal facility for long periods of time. While improvements to technology have made it easier to generate and query large volumes of data, if appropriately structured, they have also introduced challenges related to digital obsolescence.

The NEA Working Party on Information, Data and Knowledge Management (WP-IDKM) aims to co-ordinate these activities in a more holistic way, considering cross-disciplinary approaches and cognizant of all timescales of the information cycle. There have been significant developments in IDKM in recent years, beyond radioactive waste management, to encompass the wider structure of information management.

Bringing together technical and non-technical experts, policy and decision makers, and interested community groups, the 2025 NEA Symposium on IDKM aims to:

• Provide a forum for WP-IDKM and its expert groups (EGs): the Expert Group on a Data and Information Management Strategy for the Safety Case (EGSSC), the Expert Group on Knowledge Management for Radioactive Waste Programmes and Decommissioning (EGKM), and the Expert Group on Archiving and Awareness Preservation (EGAAP) to present conclusions of their current work;
• Allow NEA member countries to present their internal initiatives and learn from the experience of others;
• Enhance the understanding of IDKM among stakeholder groups and RWMO's, fostering dialogue and feedback;
• Unite IDKM and information technology specialists from the nuclear and non-nuclear sectors to understand the state-of-the-art technology and enable horizon scanning;
• Enable networking and knowledge exchange;
• Build an international consensus on IDKM best practices for radioactive waste management;
• Develop a holistic vision of IDKM across technical and non-technical stakeholders across all timescales; and
• Identify future challenges on IDKM that would benefit from future international co-operation. 

The local host of the 2025 NEA IDKM Symposium is the Nuclear Waste Management Organization of Japan (NUMO).

In an effort to encourage participation of local Japanese students and early-career professionals, the NEA and IDKM Symposium Programme Committee will provide a small travel grant (within Japan) and registration fee waiver for a select number of applicants to facilitate attendance during the entire duration of the 2025 IDKM Symposium.

Eligibility criteria:

• Individuals with English proficiency equivalent to CEFR B1 or higher (as a guideline: TOEIC L&R 550, TOEFL iBT 42, IELTS 4,0, or equivalent to the second level of the Japanese Language Proficency Test);
• Currently enrolled as either a Bachelor, Master or PhD student in a University based in Japan, or;
• Working professional under the age of 30 in Japan with less than 5 years of work experience. 

If you would like to apply, please send the following documents to NEA-IDKM-Symposium@oecd-nea.org by the deadline of 30 June 2025, with the email subject line "IDKM Symposium Japanese YP Grant Application":

1) CV / Resume

2) Letter of motivation (500 words or less, written in English)

Candidates will be notifed of the final decision by end of July 2025. 

日本国内の学生および若手専門家向けIDKMシンポジウム参加に係る国内移動費助成のご案内

OECD/NEAならびにIDKMシンポジウムプログラム委員会では、日本国内の学生および若手専門家によるIDKMシンポジウム2025への参加を支援するため、下記の応募資格を満たす希望者のうち、選考により採択された一部の方に対して、国内移動費の助成と参加費（Registration fee）の免除を行います。

応募資格：

1. CEFR B1相当以上の英語力を有する方（目安として、TOEIC L&R 550点、TOEFL iBT 42、IELTS 4.0、英検2級程度）
2. 日本国内の大学に在籍する学部生、修士課程または博士課程の学生、または卒業後5年以内で、30歳未満の若手研究者・技術者の方。
3. IDKMシンポジウムの全日程（2025年10月7日～9日）に参加できる方

応募を希望される方は、下記の要領で、必要書類を添付のうえ、募集締切日までにメールにてご応募ください。なお、採択された方には、2025年7月中旬頃、メールにてご連絡いたします。

1. 送付先アドレス

NEA-IDKM-Symposium@oecd-nea.org

2. メール件名

「IDKM Symposium Japanese YP Grant Application」

3. 必要書類

• 履歴書（CV / Resume）
• 志望理由書（Letter of motivation (500 words or less, written in English）

4. 募集締切

2025年6月30日

Conference Registration

Registration for the 2025 NEA IDKM Symposium is currently open and will close by 31 August 2025. Symposium registration may close before August 2025 if capacity is reached (maximum 200 participants). 

Registration fees:

• 350 EUR for general participants
• 175 EUR for early career professionals (under the age of 30 and less than 5 years of experience). A CV will be required as proof of early career, and applicants may register for the reduced registration fee here. 

Site Visit

The NEA IDKM Symposium will offer a site visit to Fukushima Daiichi NPP and TEPCO's Decommissioning Archive Center on 10 October 2025. 

Registration for this site visit is on a first come, first-served basis and offered to a limited number of registered and paid participants. 

Sign-ups for site visit registration will be sent via email to participants who have already paid their registration fee on Monday, 5 May 2025 at 13h00 CET. 

Vincent Maugis (ANDRA, France)

Panja Feuker (BGE, Germany)

Jasmin K. Böhmer (BASE, Germany)

Stephan Hotzel (BASE, Germany)

Ulrich Noseck (GRS, Germany)

József Fekete (RHK, Hungary)

Takeshi Ebashi (NUMO, Japan)

Luca Abele Piciaccia (DSA, Norway)

Carl-Henrick Pettersson (SSM, Sweden)

Pascale Jana Künzi (BFE, Switzerland)

Alexander Carter (NWS, United Kingdom)

Shogo Nishikawa (NEA)

Linda Okpala (NEA)

Morgan Packer (NEA)

Rebecca Tadesse (NEA)

Abstract submissions for the Symposium are now closed, and authors who submitted an abstract before the deadline will be notified by April 2025 if their abstract is accepted. 

Open call for abstracts: 2 December 2024

Close of abstract submissions: 3 March 2025

Notify authors of accepted abstracts: April 2025

Issue final programme: May 2025

Submission of papers (3-7 pages) to NEA Secretariat for accepted abstracts: 29 August 2025

Photo credit: Pierre Blaché on Pexels